is Scheduling Healthcare?
Scheduling Healthcare is a collaborating group of companies that offers a clinical organization system (COS) and associated clinical process consulting as well as technical implementation support
around the multi-resource framework hiveMED. The experts are optimally coordinated and work hand in hand. The international office is managed by qhit healthcare consulting in
does Scheduling Healthcare offer?
Scheduling Healthcare takes care of the modernization of clinical processes in all healthcare organizations and the introduction of an IT system developed by the consortium to control all finite but
scarce resources. Scalable modules of treatment logistics, medical process and standard management and medical control are used, which in their entirety represent the clinical organization system
does COS do?
calculates and organizes all appointments and plans all resources and processes according to your needs. On request with full automatic or "only" assisting. In milliseconds. It is designed for
all health care providers and is eHealth-capable for intersectoral collaboration.
is new about the COS system?
Today, planning systems are frequently not planning but only documenting the problems. Staff can hardly comprehend the complexity of the end-of-term hospitalization. Planning is therefore distributed
among many employees. The COS completes these many competencies and creates an organization-wide or even organizational-spanning algorithm. This change takes place moderately and gently with the help
of the employees. The following applies: COS always finds the optimal term constellations and takes into account the DRG framework if applicable in your country. Performance documentation is a
logical result without further effort. In summary, one can say that the logic is now sitting in the system and no longer in front of it.
exactly does that mean?
COS determines the resources
appropriate for events, such as indications or prescriptions, taking into account patient ’s requirements
- logical time
chains (patient transport, for example)
geographical proximity of the resources to their respective follow-up dates
participation of individual resources at events or even
without personal presence (video conferencing, laboratory tests, waypoint calculation etc.). COS created
planning with still unknown detail parameters or if dates are still long in the future (yearly control, elective)
resources such as personnel rooms and equipment.It can also find
dates with respect to the requirements when the operation is performed e.g. 2 hours of scheduling, your operating plan has „only“ a slot of 1:58 hours.
Due to the above and by including additional information, e.g. Device maintenance intervals, etc. compared to classical planning,
COS is also compared to classical planning and is capable of identifying optimal replacement personnel in the event of a personnel breakdown or in the short term, emergency patients.
clinical pathways, standards, and schemata supported?
sure! The Integrated Process Management Cockpit PMC forms the procedural basis of COS. It is designed for the development, visualization, and control of clinical processes - semi or completely
automatically, depending on the wishes of the hospital. With the PMC, individual process deviations or subprocesses are also initiated, for example, following a complication or new diagnosis. Whether
you are fixing treatment standards for whole hospitalizations or only individual steps, you can decide for yourself according to your needs. Whether you integrate the PMC clinically as a surface on
top of the EMR, or "in the background" only to the process managers (senior physicians, leading nurses, senior therapists, etc.) depends on your organizational strategy and the specific nature of
your clinical systems.
online patient services and mobile services possible?
sure. For the world of apps and the web, the solution is ideal. Patients can view appointments, inquire or book appointments, without the patient data themselves leaving the clinical system. Does it
work? Arrange a demonstration with us.
we prevent term collisions with COS?
The classical planning with the "collision course" of diagnostics therapy and care events due to information deficits, which is widely accepted, is absolutely anachronistic. COS helps you stop this
you work with COS intersectionally?
Great! organization-spanning resource management is a common requirement in medicine. COS can fulfill this claim as a genuine 4.0 system, of course. Whether you need to consider the free times of a
doctor's office at the clinic's scheduling or have to integrate into / out-sourced x-ray, dialysis department or others: the available technology makes it possible. Data protection is preserved.
COS is open to any kind of goal-oriented interfaces. Moreover, COS has not been explicitly developed as a monolithic system. Hidden obstacles, for example exorbitantly high interface costs, are not
with COS. Specialized standardized interface procedures, which are used internationally in medicine, are already implemented and can be used easily, especially the modern HL7 FHIR. So you can connect
anything connectible: EMR, RIS, LIS, archive and so on.
you connect Outlook?
Outlook and other common calendars and time scheduling systems.
you connect Smartphone Calendars?
can I see COS?
system and the change management concepts for introduction can be easily presented and discussed with you via IP video conferencing (running on any SmartDevice, laptop, PC, Mac) or soon at IFAS /
Zurich (Switzerland October 16) , WoHIT Barcelona (Spain November 16), ArabHealth / Dubai (UAE February 17), HIMSS / Orlando (USA February 17) and conhIT / Berlin (Germany April 17).
missing a view thinks I need. What is in development ?
Operation scheduling, bed scheduling, surgery scheduling and so on, were the usual terminologies of scheduling. The true multi-resource management of COS does not need such categorizations. It
computes disruptively all resources due to their characteristics and abilities in correlation with the requirements. A fractionation as before would be like old wine in new bottles and the opposite
of disruptive. Now, unlike the hiveMED algorithm, it is not up humans to survey the 25,000 daily events with stationary patient coverage of a 500-bed hospital. For this reason, there are
views of the data that correspond to the organizational needs and therefore essentially to the current system limits of operation planning, bed scheduling, consulting hours planning, etc. Even though
these systems no longer have to exist - they can still exist for the time being. A question of the individual introduction concept. The new world has new rules making thinks easier. The complexity is
handled by the system.
the system ready for 'medicine 4.0'?
software used is already fully service-oriented, mobile and cloud-capable. It can be set up as a classic client / server installation and then evolve according to the needs of the hospital's
direction medicine 4.0. However, it can also already be used today as software as a service in the sense of the 4.0 development. The core of the solution consists of an algorithm which can also be
used in inventory systems for treatment logistics without the user interface. Thus the system already meets the coming characteristics of society 4.0, which is characterized by automation and
dematerialization. By the way, acceleration of innovation is another feature and the COS is at the top of this transformation.
gradual expansion possible?
it is even recommended, because the organizational changes are very significant for the employees. Modern processes seem like almost everyone - as long as he himself does not have to change his way
of working. The Scheduling Healthcare Senior Consultants know this and moderate the change with sensitivity and intimate professional knowledge since they all come from health care professions
themselves. This is the way to speak. The first step is always a technical one: calendar consolidation. In which further steps we are organizing, we recommend an individual potential analysis with
the installation of the Quick Wins.
much does a clinical organization system (COS) cost?
costs much less than you save. Ok, that's what many have said. With COS it is also true. Depending on your needs, you can choose a classic software licensing model or, if it is commercially viable in
your country and organization, the transparent pay per case model. In this case, you get the software provided and pay only the usage per case. The highly recommended measures of organization
development and process and change management are easy to finance from the freed resources in your organization, which they can now use again productively. This will also alleviate your strength.
the use of the new COS system economically viable?
ROI is achieved through appropriate pricing in the first year. The process expenditures to be saved are, with consistent use of all possibilities in a 500-bed hospital with over one million US
dollars annually. This sum is due to the fact that an average of 20 people have to deal with the planning of events on average per hospitalization, even if these events are almost identical to each
other over 90% of the time.
there any economic benefit?
potential for a macroeconomic effect is huge: with a little more automation than is usual today and by using the hiveMED algorithm, Germany alone can avoid about 2.2 billion US dollars in
costs in the health system or make savings. A city like Munich, this alone is around 28 million dollars a year. In addition, care-free activity is free on the order of one full-time job per ward (25
beds). Of the 498,000 hospital beds in Germany, this means 19,920 nursing homes. The financial equivalent is an additional $ 802 million.
are deviations from the standard handled?
medicine, a lot of schematics are being worked out, which considerably simplify the planning of events and scheduling with multi-resource consideration. The COS Process Management Cockpit is
available for documentation purposes. If deviating from the scheme, classic order entry regulations are used. However, unlike today, the appointment does not have to be assigned and communicated by
hand in the functional site, for example, the X-ray department. Appropriate dates are proposed directly to the requester or the responsible station, or automatically registered according to the
internal regulation. Our consultants ensure that the organizational change is designed in such a way that no project resistances interfere with the operation.
People are not machines. What about unpredictable emergencies?
Unplanned emergencies occur much more rarely than you think. And: in most emergencies, there is planning! However, the time that is available for emergency planning is often relatively short. The
hiveMED algorithm does not matter whether it calculates weeks in advance or just minutes before an intervention resource. In any case, he finds the optimal solution for the upcoming task of treatment
logistics and resource management. In milliseconds. Since computers do not experience any time pressure, they are not only always equally fast, but also in an emergency, they also work in the same
quality. In summary: Emergencies are clinical everyday life and no problem for this clinical system, not even a challenge.
can COS do for rebuilding and new construction projects for hospitals?
the hospital day, safety and reliability are important quality features. During dislocation, arrival, and new arrivals, there is ample disorder in hospital operations. This inevitably endangers
patient safety. The risks must be minimized. COS manages time-controlled building-related changes of paths and rooms, as well as entire departments and buildings. With the use of COS, the hospital
staff takes care of their core business, the clinical processes and not additional building logistics.
our patient transport system be connected?
sure. All clinical systems that manage appointments and events in any form are tied up. Without clinical event no transport! This fixed connection is taken into account in COS, taking into account
the individual transport status of the patient - whether he or she finds the path to the examination alone or has to be dispensed with as a highly complex, in-house intensive care transport. In any
case, the separate assignment of the transport to the respective clinical event in most cases by COS is an activity of yesterday.
Milestone for radiology appointments?
appointments in a clinic are radiology appointments. They are well suited for a Quick-Win COS project. For example, the goal could be to automatically plan 50% of all patient-related events in
diagnostic and interventional radiology based on an algorithm that takes patient needs into account, avoiding event collisions with other clinical and private events, is DRG-compliant if needed, and
is an optimal Resource management.
is the best introduction strategy for COS?
scheduling healthcare process consultants will probably advise you to gradually expand the COS. Big Bang changes from the perspective of change management are difficult to achieve in this
environment. COS does not compete but in addition to your clinical systems. Accordingly, you and the existing system suppliers have to be clarified, for which the organizational control functions the
COS assumes sovereignty, and on which other subjects is the sovereignty of the stock systems such as EMR, RIS, LIS.